With the passage of the Reduction of Paperwork in Public Schools bill during the General Assembly session in 2000, it has become imperative that NCAE members know and understand their rights in regard to required paperwork. The law addresses responsibilities of teachers, local boards of education, and the State Board of Education. 

1. Teachers shall:

have access to the information in the student information management system (SIMS) to expedite the process of preparing reports or otherwise providing information. 

NOT be required to:

provide information that is already available on SIMS, 

provide the same written information more than once during a school year unless that information has changed during that period, or 

complete forms for children with disabilities that are not necessary to ensure compliance with the federal Individuals with Disabilities Education Act (IDEA).

2. Local Boards:

may require information to be provided that is available on SIMS or the same information twice if it can demonstrate that there is not a faster way of getting the information.

are required to eliminate any duplicate or obsolete reporting requirements (to the maximum extent possible)

shall appoint a person or establish a paperwork control committee to monitor all reports and other paperwork produced or required by the central office

3. the State Board of Education must:

eliminate any duplicate or obsolete reports

develop a plan for a paperless student information management system by 2005-6

work on compliance requirement for the federal Individuals with Disabilities Education Act

(Reprinted from  Report on Education Legislation, 2000 Session of the General Assembly, July 2000)

A list of basic tasks that the current version of SIMS (6.41) is capable of performing is provided below.

Although we are using SIMS programs, the Department of Public Instruction (DPI) is working to implement a new program to replace the outdated SIMS. 

Among the advancements in this student information management program,  NC WISE will 
 

• eliminate redundant and inconsistent data found with SIMS, 
• provide easy-to-use methods to share information between the schools, district central office, and DPI, 
• foster easy and effective methods to communicate information, including web-based Internet technologies, 
• and support the creation of the statewide educational community Intranet. 

• Current pilot program (August-December 2000) in three local educational agencies: 
• Catawba County Schools
• Chapel Hill-Carrboro City Schools
• Wake County Public Schools
• At the conclusion of pilot, DPI will provide a list of criteria for readiness to implement NC WISE, 
• Three waves of implementation
• WAVE A (LEA’s) around pilot schools begins February 2001
• WAVE B  projected to begin implementation in February 2002
• WAVE C  projected to begin implementation in February 2003
• Prior to  beginning of each wave, schools are to submit a checklist indicating their capability for implementation
• LEA’s can do the following now:
• Provide Local Area Network (LAN) connectivity throughout school buildings and central office
• Train staff in use of Windows 95/98 or Macintosh, and Web browsers
• Plan and install an LEA Wide Area Network (WAN)  with Internet connectivity

The Elementary School/The School System:
(The Elementary School version is used in Elementary Schools and the School System is primarily used in middle schools, high schools, and junior high schools)

1. Enroll and withdraw students
2. Assign student number
3. Assign students to student groups
4. Demographic information (Four Types)

• a. Basic Demographic Data
• i. Student full name
• ii. Sex
• iii. Birthrate
• iv. Homeroom
• v. Grade level
• vi. Student ID
• vii. Attendance category
• viii. Counselor
• ix. Home phone and address
• x. Name and relationship with which the student resides
b. Extended Demographic Data
i. Full legal name
ii. User-defined demographic data 
c. Doctor and Emergency Contact Information
i. Name, address, phone number
ii. Student documents with emergency contact name (not parents)
d. Mother and Father Information
i. Names
ii.  addresses (if different)
iii.  employers and work number

1. Academic Progress Inquiry/Update 

a. Discipline
b. Add or change course information (Course marks, comments, period absent)
c. Indicates report period, course descriptions, marks/comments, periods absent.

2. Action Taken

a. regarding attendance
b. consultation with parents
c. student needs in regards to counseling

3. Batch Transaction Corrections by Name

a. Review and correct name, SSN mismatch

4. Batch Transaction Corrections by Social Security Number

a. Review and correct name, SSN mismatch

5. Class List Update

a. Add, drop, and/or transfer students to class
b. Eliminates the need to update each student’s schedule individually; changes automatically reflected in school

6. Counselor List Update

a. Add/delete students from counselors

7. Daily attendance

a. Attendance for each day
b. Once a full day
c. Once a day/half day
d. Twice a day

8. Daily attendance by group

a. Enter attendance information for group with same extended demographic data or student group code (i.e. softball team)
b. Enter absences or tardies for specified student
c. Clear and/or change previously unexplained absences
d. Display excused/unexcused attendance by day, week
e. Display attendance for specified date range 

9. Discipline Inquiry/Update

a. Display/modify student discipline records and enter comprehensive notes about record
i. incidences that necessitate the discipline
ii. any discrepancy in action that was taken because of incident

10. Driver License Suspension Waiver

a. Waives suspensions of a student driver’ license for specific period of time, for reasons that waiver was granted or suspension was not affected by legislation

11.  Drop Out Students

a. View and edit the list of student identified as dropouts

12.  Exceptional Children Add Student

a. Enter students into exceptional children program
b. Maintain an exceptional student record of exceptionality and compliance
c. Maintain a list of related services that a served exceptional student is receiving as well as the date range for the provision of service
d. Maintain an exceptional student record of received services to served or unserved (service ended, yet student remains in Exceptional Children program) data for specific school year

13.  Enroll  New Students

a. Date and circumstances a student withdraws or reenters
b. Maintains student fee account for school
i. enter, apply, cancel payments
ii. adjust fees
iii. examine account status of any student

14. Health Tests

a. Enter following data for students by date, vision, hearing, height, and weight
b. Enter and modify student’s historical  marks and attendance data
c. Enter student inoculation history by date

15. Mark Input

a. Used to enter skill, course marks, and comments for specified report period to be included in report cards

16. Previous Marks and Attendance Data

a. Add, update, delete detailed final grade and summary of attendance data form previous years
b. Enter complete transcripts for new and transferring students
c. Enter teacher predefined comments about student performance from report cards for individual students

17. Student Drivers

a. License activity
i. record driver license information
ii. when issued Driver Eligibility Certificate
iii. student driver license number
iv. if license is suspended, when and why

18. Student Overrides

a. Manually specify if student has met specific requirements
b. Handles special conditions where courses the student has taken don’t accurately reflect students fulfillment of requirements

19.  Student Personal Data

a. add, change, delete personal data for single student (historical data only)
b. for example, school year, grade level, school ID and name, tardies, absences. Days and times suspended, membership days, drop out/retained indicators, official drop out/reason

20.  Student Schedule

a. Add, drop, transfer classes or display schedule

21.  Student Tests and Scores

a. display (not change) test scores
b. view and modify tests and score if exempt
c. handle omission reasons
d. enter and modify student scores/data 

22. Vocation Education

a. Enter and modify record 

Report 101
Individual Pupil Report

Report 102
Teacher's Monthly Report

Report 103
Principal's Monthly Report/10 Day PMR

Report 104
Membership by Grade/Ethnic/Sex Code

Report 105
Ten Day Membership

Report 111
Absentee Bulletin Report

Report 112
Membership by State Course Code

Report 116
Racial Balance Report

Report 117
Daily Teacher Workload Report

Report 118
State Course Code Maintenance Report

Report 119
School Activity Report

Report 120
Invalid Enrollment/Withdrawal

Report 121
Late Enrollment/Early Withdrawal

Report 122
Auditor's Homeroom Attendance

Report 123
Auditor's Class Attendance Report

Report 125
Completer Withdrawal Report

Report 132
D/L Activity Summary

Report 141
VEIS School Roster

Report 151
Ten Day Rule Violation Report 

Report 152
Student Personal Data Report 

Report 153
Dropout Summary

Report 154
Enrollment Status Roster

Report 155
Follow-up Student Profile

Report 156
Students At Risk Annual Report

Report 157
Historical Marks Analysis

Report 158
Student Profile

Report 160
Exceptional Children/Willie M Profile

Report 161
Exceptional Child Roster

Report 162
Exceptional Child Due Date Report 

Report 163
EC Compliance Exceptions Report

Report 170
Subject Area Assignments

Report 173
Tests and Scores Definitions

Report 174
Testing Profile

Report 175
Testing Roster/Summary

Report 176
End-of-Grade Test Roster

Report 177
State Course Definitions

Report 205
Variable Report Rosters

Report 208
Variable Report Labels

Report 249
Variable Report Letters

Report 253
Variable Report Attendance Profiles

Report 401
Discipline Exceptions

Report 403
Discipline Profiles

Report 410
Discipline Incidents Reported by Personnel

Report 411
Discipline Incidents Summary

Report 450
Discipline Summary/Rosters

Report 501
Daily Attendance Exceptions

Report 502
Daily Absentee List

Report 503
Daily Attendance Profiles

Report 545
List of Present Students

Report 546
Attendance Registers

Report 548
Circulation Absentee List

Report 549
Attendance Letter

Report 550
Attendance Summary

Report 600
Directory Listings

Report 605
Class Enrollment

Report 606
Matrix Class Enrollment

Report 650
Class Enrollment Analysis

Report 651
Enrollment by Teacher, Course-Section and Student Group

Report 708
List of Free Rooms

Report 709
List of Free Teachers

Report 710
Room Schedules

Report 711
Teacher Schedules

Report 713
Matrix Room Schedules

Report 714
Matrix Teacher Schedules

Report 715
Student Schedules

Report 717
Matrix Student Schedules

Report 719
Students with Free Time

Report 720
Class Lists

Report 721
Homeroom Lists

Report 728
Counselor Lists

Report 740
Fee Statements/Receipts

Report 741
Fee Receipt Analysis

Report 742
Student Fees Receivable List

Report 800
Student Roster

Report 802
Family List

Report 804
Birthday List

Report 805
Variable Roster

Report 806
Cross Reference List

Report 807
Enrollment Summary

Report 808
Mailing Labels

Report 815
Report Cards

Report 816
Report Cards (Pre-Printed Form)

Report 820
Marks Gathering Forms

Report 822
Honor Roll

Report 823
List of Students With Specified Marks

Report 824
Comments Analysis

Report 829
Permanent Record Labels

Report 831
Student Composite

Report 833
Attendance Category List

Report 834
Entry/Withdrawal Summary

Report 850
Letters

Report 870
Health Profiles

Report 875
Immunization Status

Report 880
Student Test Profile

Report 881
Student Test Achievement Roster

Report 951
Marks Edit List

Report 952
Enrolled Students Not Being Scheduled